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How To Put On A Concert

Concerts are a fun, interactive form of entertainment and provide invaluable experiences for those who wish to make a career out of music. Throwing a concert takes a strong amount of organization and preparations made in advance so here we will outline five steps to make the process as stress-free as possible.

Cadence Studios | How To Put On A Concert

Create a Framework for the Concert

Like with any event, you will want to have a general idea of what you are envisioning before you start contacting musicians and audio visual staff. . Type of venue, funding, target audience, admission prices, and any possible charity relations are all questions you want to address to ensure you have touched on all parameters and are ready to move forward and share your goals with potential support.

Set Your Budget

You’ll want to create a budget as you work through the framework for your concert so you can create a breakdown of all costs related to the event. Some things you will want to include in the budget are venue rental cost, equipment rental costs, labor costs, advertising, and the salary for the artists that will be performing.

Solidify Your Entertainment

Once your framework and budget are good to go, you need to make sure all musicians and any potential staff are on board. It is important to have written and clear agreements with any technicians and rental companies you decide to use so that the day of you won’t be left stranded due to a misunderstanding.

Secure Your Funding

Whether you plan on funding the event yourself or finding a sponsor to help, you are going to need money shortly after you have created your framework and secured talent. If you are looking for sponsorship or approaching a charitable organization, make sure you provide them with the time, date, and intended plans. Crowdfunding and community fundraisers are great tools for fundraising and also provide some advertising for your event at the same time.

Promote, Promote, Promote!

Once you have your framework, budget, entertainment, and funding all set, it is time to promote your concert! Social Media is perhaps one of the most effective methods of getting the word out regarding upcoming events, but don’t disregard the use of flyers and ads in local papers for those who frequent those methods of media!

Have a Backup Plan

Unforeseen problems and circumstances can occur with any type of event, large or small. It is always a good idea to have some sort of backup plan in case your original plan is interrupted by weather, traffic, unavailable talent, or last-minute lack of funding. Address these concerns beforehand so that the day of you won’t be rushed and stressed should something happen.

Putting on a concert takes time, patience, and organization, but if you take on preparations well ahead of time, you can sit back and enjoy the fun once the event rolls around!