Any event production has many moving parts. From pre-production to load-out, having an understanding of what needs to be done and the best way to do it is one of the benefits of working with an experienced event production company.
Pre-Production
Pre-production is the first step in the event production process. This is when the client and event production company begin to outline the details of the event and gather a list of all the required equipment. While there will always be last second changes and additions to the show, this is where an experienced production company will ask the right questions and really focus on removing the unknowns leading up to the show.
Load-In
Several hours (or days!) before your event begins, your event production team will arrive at the venue and begin unloading all the needed equipment from the truck, unpacking it, and setting it up. This includes running miles of cables and securing them to the ground so no one trips over them. They will test the equipment, run through cues for the event and make tweaks as needed. It is important to build in enough time so that everything can be set up and tested properly.
Show Time
It’s time to open the doors, let the audience in and for the experience to begin! But the production crew isn’t sitting around! They’re working hard behind the scene, cuing presenters, tweaking the lights and sounds, making sure the mics have batteries and that everything can be seen and heard.
Load-Out
When the event is over, it’s time to pack up everything and leave the venue space as you found it. After a successful event, the event production company breaks down the stage and all the AV equipment and loads it onto the trucks. Depending on the size of the event, this could be a relatively quick process, or it could take days.