Read This Before Renting AV Equipment from a Hotel
When planning an event at a hotel or any large venue, numerous logistical elements must come together seamlessly. Once you’ve identified the ideal space, the next crucial step is ensuring your message is effectively communicated. This involves selecting the appropriate AV equipment to meet your specific needs. While hotels and event centers may offer AV items, determining what you need and how to set it up can be challenging.
We recommend bringing in your own AV experts. They will be able to save you money, focus their full attention and service on your event instead of trying to manage catering, staff and the venue. Most importantly, they will have the most advanced equipment with the latest technology and know how to best set it up.
Price Considerations
In many instances, hotels do not own or manage their own AV equipment. Instead, they often contract with an AV company, acting as an intermediary. This arrangement can significantly increase your overall AV costs, as all parties involved seek to profit. Even in cases where hotels own the equipment, their staff typically lacks the expertise to operate and maintain it effectively. By hiring an external AV company, you can save substantial costs. These companies provide the same quality of equipment and experienced staff, often at a fraction of the price, while offering greater flexibility.
Commitment to Service
Partnering with an experienced AV company can simplify your responsibilities. Hotels often have limited knowledge of AV, making them reactive rather than proactive to your event’s needs. Allowing your AV partner to plan the layout and ensure all necessary equipment is in place can save you considerable time. During the event, you can focus on hosting rather than worrying about AV setup and breakdown. Hotel staff might be stretched thin across multiple events, whereas a dedicated AV partner anticipates your needs and manages potential issues efficiently. They offer turnkey service, ensuring a successful event.
Quality of Equipment
Professional AV companies boast a more extensive, reliable, and diversified inventory compared to typical hotel offerings. They provide the latest technology, maintained by knowledgeable staff to ensure optimal use. Crucially, professional AV companies ensure safe setup and anchoring of all equipment, minimizing risks of disruptions or accidents.
