Fundraisers are one of the many kinds of events companies throw to help recruit funds, especially for charities and non-profit organizations. Bringing in an audio-visual team to handle your sound and lighting is the best way to ensure a stress-free event that will go off without a hitch. Reference this checklist when choosing your partners and organizing your event!
Turn-Key Production Equipment
When it comes to audio, visual, and lighting equipment, the easier the setup and maintenance, the less work it is for you and your team. This lets you put more focus on other areas. You will want to check with your venue and see if they provide any in-house equipment which could help you save on your overall production budget.
Hiring an experienced team to handle all of your audio-visual needs will not only save you time and stress but ensure that your next fundraising event is professional and goes off without a hitch. Event producers, stage managers, and equipment engineers with event experience can also offer advice and ideas to take your event to the next level.
Projectors, Cameras, Screens, and Other Media Support
If you are planning on having a video or slideshow at your event, you will want to make sure to have the best equipment to showcase it with. Ask your venue and your audio-visual team what equipment will best support your space and acoustics. Also, if you are planning on recording or hosting a live stream of the event, you will want to have the proper equipment and the right amount of bandwidth to handle the data load.
It’s important to have proper lighting and you’ll want to make a list of the types you are hoping to use to present to your audio-visual team so that they can make their recommendations. LED uplighting, custom patterns, string lights, and more can elevate any room and help make transitions between things like speakers to videos much more defined.
Sound System and Entertainment Support
If you are using the venue’s systems, you will want to be sure to have information regarding the equipment in the event something breaks or isn’t working properly. If you are working with an audio-visual team, make sure you inform them of the pre-installed equipment beforehand so that they can ensure they are properly prepared in the event of emergency maintenance.